In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, our customers and suppliers, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
This notice applies to current and former customers, suppliers and contractors.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
B) TYPES OF DATA HELD
We keep several categories of personal data on our customers & suppliers in order to carry out effective and efficient processes. We keep this data in a file relating to each job and / or within our computer systems.
Specifically, we hold some or all the following types of data:
C) COLLECTING YOUR DATA
You provide several pieces of data to us directly during the order / contract process.
In some cases, we will collect data about you from third parties, such as credit reference agencies and existing customer & supplier references.
Personal data is kept in files or within the Company’s IT systems.
D) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order to effectively manage the order / contract we have with you, including ensuring suppliers are paid correctly.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
Activity requiring your dataLawful basis
Carry out the order / contract that we have entered into with you e.g. using your name, contact details and email address.Performance of the contract.
Ensuring suppliers are paid.Performance of the contract.
Ensuring VAT is collected and paid.Legal obligation.
Carrying out checks in relation to your right to work in the UK.Legal obligation.
Ensuring efficient administration of the order / contract.Our legitimate interests.
Effectively monitoring supplier performance.Our legitimate interests.
Maintaining comprehensive up to date records about you to ensure, amongst other things, effective correspondence can be achieved.Our legitimate interests.
Preventing fraud.Our legitimate interests.
Ensuring our administrative and IT systems are secure and robust against unauthorised access.Our legitimate interests.
E) FAILURE TO PROVIDE DATA
Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into an order / contract with you. This could include being unable to offer you or fulfil an order / contract.
F) WHO WE SHARE YOUR DATA WITH
Supplier bank details will be shared with our bank for the purpose of account settlement via bank transfer. Customer data may be shared with credit reference agencies for credit control purposes.
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We do not share your data with bodies outside of the European Economic Area.
G) PROTECTING YOUR DATA
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
H) RETENTION PERIODS
We only keep your data for as long as we need it for, which will be at least for the duration of your order/ contract with us though in some cases we will keep your data for a period after your contract has ended. Some data retention periods are set by the law. Retention periods can vary depending on why we need your data, as set out below:
RecordRecommended Retention Period
New customer / Supplier forms6 years
Credit Reference Assessments6 years after settlement
Bank details1 year after final payment
I) AUTOMATED DECISION MAKING
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
J) ACCESS RIGHTS
You have the following rights in relation to the personal data we hold on you:
K) CONSENT
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.
L) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.
M) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Tim Maddison (Name)
[email protected] (Contact details).
This notice applies to current and former customers, suppliers and contractors.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
- Processing is fair, lawful and transparent
- Data is collected for specific, explicit, and legitimate purposes
- Data collected is adequate, relevant and limited to what is necessary for the purposes of processing
- Data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
- Data is not kept for longer than is necessary for its given purpose
- Data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
- We comply with the relevant GDPR procedures for international transferring of personal data
B) TYPES OF DATA HELD
We keep several categories of personal data on our customers & suppliers in order to carry out effective and efficient processes. We keep this data in a file relating to each job and / or within our computer systems.
Specifically, we hold some or all the following types of data:
- Personal details such as name, address, phone numbers
- Bank account details
- Email addresses
C) COLLECTING YOUR DATA
You provide several pieces of data to us directly during the order / contract process.
In some cases, we will collect data about you from third parties, such as credit reference agencies and existing customer & supplier references.
Personal data is kept in files or within the Company’s IT systems.
D) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order to effectively manage the order / contract we have with you, including ensuring suppliers are paid correctly.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
Activity requiring your dataLawful basis
Carry out the order / contract that we have entered into with you e.g. using your name, contact details and email address.Performance of the contract.
Ensuring suppliers are paid.Performance of the contract.
Ensuring VAT is collected and paid.Legal obligation.
Carrying out checks in relation to your right to work in the UK.Legal obligation.
Ensuring efficient administration of the order / contract.Our legitimate interests.
Effectively monitoring supplier performance.Our legitimate interests.
Maintaining comprehensive up to date records about you to ensure, amongst other things, effective correspondence can be achieved.Our legitimate interests.
Preventing fraud.Our legitimate interests.
Ensuring our administrative and IT systems are secure and robust against unauthorised access.Our legitimate interests.
E) FAILURE TO PROVIDE DATA
Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into an order / contract with you. This could include being unable to offer you or fulfil an order / contract.
F) WHO WE SHARE YOUR DATA WITH
Supplier bank details will be shared with our bank for the purpose of account settlement via bank transfer. Customer data may be shared with credit reference agencies for credit control purposes.
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We do not share your data with bodies outside of the European Economic Area.
G) PROTECTING YOUR DATA
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
H) RETENTION PERIODS
We only keep your data for as long as we need it for, which will be at least for the duration of your order/ contract with us though in some cases we will keep your data for a period after your contract has ended. Some data retention periods are set by the law. Retention periods can vary depending on why we need your data, as set out below:
RecordRecommended Retention Period
New customer / Supplier forms6 years
Credit Reference Assessments6 years after settlement
Bank details1 year after final payment
I) AUTOMATED DECISION MAKING
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
J) ACCESS RIGHTS
You have the following rights in relation to the personal data we hold on you:
- the right to be informed about the data we hold on you and what we do with it;
- the right of access to the data we hold on you. More information on this can be found in the section headed “Access to Data” below and in our separate policy on Subject Access Requests”;
- the right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
- the right to have data deleted in certain circumstances. This is also known as ‘erasure’;
- the right to restrict the processing of the data;
- the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
- the right to object to the inclusion of any information;
- the right to regulate any automated decision-making and profiling of personal data.
K) CONSENT
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.
L) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.
M) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Tim Maddison (Name)
[email protected] (Contact details).
In accordance with the General Data Protection Regulation (GDPR), we have implemented this privacy notice to inform you, our customers and suppliers, of the types of data we process about you. We also include within this notice the reasons for processing your data, the lawful basis that permits us to process it, how long we keep your data for and your rights regarding your data.
This notice applies to current and former customers, suppliers and contractors.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
B) TYPES OF DATA HELD
We keep several categories of personal data on our customers & suppliers in order to carry out effective and efficient processes. We keep this data in a file relating to each job and / or within our computer systems.
Specifically, we hold some or all the following types of data:
C) COLLECTING YOUR DATA
You provide several pieces of data to us directly during the order / contract process.
In some cases, we will collect data about you from third parties, such as credit reference agencies and existing customer & supplier references.
Personal data is kept in files or within the Company’s IT systems.
D) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order to effectively manage the order / contract we have with you, including ensuring suppliers are paid correctly.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
This notice applies to current and former customers, suppliers and contractors.
A) DATA PROTECTION PRINCIPLES
Under GDPR, all personal data obtained and held by us must be processed according to a set of core principles. In accordance with these principles, we will ensure that:
- Processing is fair, lawful and transparent
- Data is collected for specific, explicit, and legitimate purposes
- Data collected is adequate, relevant and limited to what is necessary for the purposes of processing
- Data is kept accurate and up to date. Data which is found to be inaccurate will be rectified or erased without delay
- Data is not kept for longer than is necessary for its given purpose
- Data is processed in a manner that ensures appropriate security of personal data including protection against unauthorised or unlawful processing, accidental loss, destruction or damage by using appropriate technical or organisation measures
- We comply with the relevant GDPR procedures for international transferring of personal data
B) TYPES OF DATA HELD
We keep several categories of personal data on our customers & suppliers in order to carry out effective and efficient processes. We keep this data in a file relating to each job and / or within our computer systems.
Specifically, we hold some or all the following types of data:
- Personal details such as name, address, phone numbers
- Bank account details
- Email addresses
C) COLLECTING YOUR DATA
You provide several pieces of data to us directly during the order / contract process.
In some cases, we will collect data about you from third parties, such as credit reference agencies and existing customer & supplier references.
Personal data is kept in files or within the Company’s IT systems.
D) LAWFUL BASIS FOR PROCESSING
The law on data protection allows us to process your data for certain reasons only. In the main, we process your data in order to comply with a legal requirement or in order to effectively manage the order / contract we have with you, including ensuring suppliers are paid correctly.
The information below categorises the types of data processing we undertake and the lawful basis we rely on.
| Activity requiring your data | Lawful Basis |
|---|---|
| Carry out the order/contract that we have entered into with you e.g. using your name, contact details and email address | Performance of the contract. |
| Ensuring suppliers are paid | Performance of the contract |
| Ensuring VAT is collected and paid | Legal obligation |
| Carrying out checks in relation to your right to work in the UK | Legal obligation |
| Ensuring efficient administration of the order/contract | Our legitimate interests |
| Effectively monitoring supplier performance | Our legitimate interests |
| Maintaining comprehensive up to date records about you to ensure, amongst other things, effective correspondence and can be achieved | Our legitimate interests |
| Preventing fraud | Our legitimate interests |
| Ensuring our administrative and IT systems are secure and robust against unauthorised access | Our legitimate interests |
E) FAILURE TO PROVIDE DATA
Your failure to provide us with data may mean that we are unable to fulfil our requirements for entering into an order / contract with you. This could include being unable to offer you or fulfil an order / contract.
F) WHO WE SHARE YOUR DATA WITH
Supplier bank details will be shared with our bank for the purpose of account settlement via bank transfer. Customer data may be shared with credit reference agencies for credit control purposes.
We may also share your data with third parties as part of a Company sale or restructure, or for other reasons to comply with a legal obligation upon us. We do not share your data with bodies outside of the European Economic Area.
G) PROTECTING YOUR DATA
We are aware of the requirement to ensure your data is protected against accidental loss or disclosure, destruction and abuse. We have implemented processes to guard against such.
H) RETENTION PERIODS
We only keep your data for as long as we need it for, which will be at least for the duration of your order/ contract with us though in some cases we will keep your data for a period after your contract has ended. Some data retention periods are set by the law. Retention periods can vary depending on why we need your data, as set out below:
| Record | Recommended Retention Period |
|---|---|
| New customer / Supplier forms | 6 years |
| Credit Reference Assessments | 6 years after settlement |
| Bank details | 1 year after final payment |
I) AUTOMATED DECISION MAKING
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
J) ACCESS RIGHTS
You have the following rights in relation to the personal data we hold on you:
K) CONSENT
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.
L) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.
M) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Tim Maddison (Name)
[email protected] (Contact details).
I) AUTOMATED DECISION MAKING
Automated decision making means making decision about you using no human involvement e.g. using computerised filtering equipment. No decision will be made about you solely on the basis of automated decision making (where a decision is taken about you using an electronic system without human involvement) which has a significant impact on you.
J) ACCESS RIGHTS
You have the following rights in relation to the personal data we hold on you:
- the right to be informed about the data we hold on you and what we do with it;
- the right of access to the data we hold on you. More information on this can be found in the section headed “Access to Data” below and in our separate policy on Subject Access Requests”;
- the right for any inaccuracies in the data we hold on you, however they come to light, to be corrected. This is also known as ‘rectification’;
- the right to have data deleted in certain circumstances. This is also known as ‘erasure’;
- the right to restrict the processing of the data;
- the right to transfer the data we hold on you to another party. This is also known as ‘portability’;
- the right to object to the inclusion of any information;
- the right to regulate any automated decision-making and profiling of personal data.
K) CONSENT
Where you have provided consent to our use of your data, you also have the right to withdraw that consent at any time. This means that we will stop processing your data.
L) MAKING A COMPLAINT
If you think your data rights have been breached, you are able to raise a complaint with the Information Commissioner (ICO). You can contact the ICO at Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF or by telephone on 0303 123 1113 (local rate) or 01625 545 745.
M) DATA PROTECTION COMPLIANCE
Our appointed compliance officer in respect of our data protection activities is:
Tim Maddison (Name)
[email protected] (Contact details).
